The Controller and Accountant-General’s Department (CAGD) has warned that government employees without valid National Identification Authority (NIA) details on the government payroll system will stop receiving their salaries from September 15, 2026.
This forms part of preparations for a nationwide employee re-verification exercise.
In a statement issued on August 24, 2026, the Department instructed the Human Resource departments of Ministries, Departments and Agencies (MDAs) to ensure that all employees have their correct NIA numbers captured in the payroll system.
According to the CAGD, some employees have been locked out of their payslips due to discrepancies flagged after the rollout of the upgraded Employee Payslip (E-Payslip) system.
It said some NIA numbers on the payroll do not match employees’ records with the NIA, while others have no NIA details captured at all.
The Controller and Accountant-General, Kwasi Agyei, said in a separate notice that employees without valid NIA details on the payroll system would have their salaries suspended with effect from September 15, 2026.
The Department said the measure is necessary to facilitate the upcoming nationwide re-verification exercise.
Human Resource departments have been instructed to correct affected employees’ NIA numbers on the payroll and submit each correction application, together with a cover letter from the head of the institution authorising the correction or insertion, to the CAGD for validation.
The CAGD also reminded employees that under Regulation 9 of the National Identity Register (Amended) Regulations, 2026 (L.I. 2523), physical copies of NIA cards are no longer required for submission and inspection. Instead, employees must ensure their NIA numbers and related identity details are accurately captured in the payroll system through their respective Heads of Human Resources.
HR officers have further been directed to check their institutions’ corporate email accounts for lists of employees flagged as having “No NIA” details and take the necessary action.
The CAGD has urged employees and institutions to comply ahead of the September 15 deadline to avoid disruption to salary payments.
